Articles
Additional Criteria For Paper Reviews
Papers should be a maximum of 12 pages in length. The paper should have appropriate style, layout, structure, grammar, punctuation, graphics, ...
Administrative Roles/Responsibilities
Note: For purposes of this Help Guide, the most common titles for each role have been used. Other titles may fulfill the same or a similar fu...
Author FAQs
I don’t see my submission under my account.Are you logging in with the correct email? Sometimes contact authors will use an alternative email to ad...
Bulk Download Full Paper PDFs
PART I – DOWNLOAD THE PDFSThis article demonstrates how to pull the Full Papers down to PDF format for a conference program and then run a script t...
Choose Which Program to Clone
To get started on a brand new conference or start a new cycle on an existing conference, it is easiest to use the OpenWater Duplicate Program featu...
Create Sessions & Assign Session Organizers
Each track in an ASME conference is typically broken up into a series of sessions. The track organizer oversees all the sessions within their track...
Definitions of Quality Features
Originality is a measure of the creativity or inventiveness of the author. That which has never before been accomplished is obviously original...
Definitions of Ratings
The quality rating scale encompasses a range of evaluations from ”poor” to ”honors” quality.There are very few technical papers whose characteristi...
Getting Started
Getting StartedWelcome to the ASME Help Center which contains articles for administrators on how to use the OpenWater platform to run their program...
Live Help Office Hours
ASME offers help center calls on every Tuesday at 10:00 am ET and Thursday at 2:00 pm ET.Authors and Organizers can call in and receive one-on-one ...
Manage Copyright Process
The copyright portion of a conference workflow happens only if a paper has been fully accepted by the session organizers and it is ready for Full P...
Manage Draft Paper Submissions
The Draft Papers and Revised Draft Paper Rounds are held in tandem. They can be found on your dashboard within your program here:When submissions a...
Manage Full Paper Submissions
The full paper submissions round can be managed from your dashboard here:A lot has had to happen in order for a submission to get to this point. Le...
Manage Session Organizers
In this article we will cover how to add a session organizer to each individual session, to provide additional users the ability to manage them.Vie...
Manage Short Abstract Submissions
For most conference programs, ASME’s first round is the Short Abstract round. You can manage this program by going through your dashboard and click...
Overview of the Paper Flow Process
The ASME Peer Review Management System (Webtool) is a web-based planning tool that allows conference organizers and potential authors to submit and...
Remove Submissions Without Draft Papers or Revised Drafts
In this article we will cover how to remove submissions that did not submit a draft paper or a revised draft paper.Download the submission status r...
Reviewer Guidelines
Before you begin your review, it is recommended that you read these ASME Review Guidelines. It is the intent of ASME to present and publish technic...
Schedule Sessions onto the Calendar
Depending on the conference, the actual placement of the sessions on the scheduler can take place either earlier on in the workflow or after papers...
Send Email Blasts
There are a number of good use cases for sending out blast emails during the short abstract round. For example, you might want to notify people who...
Session Chair Peer Review
In order to fully understand the draft paper and revised draft paper phases, it is important to cover the session chair experience.This experience ...
Setting Up Your Short Abstracts Review
The Short Abstracts round is a basic Accept / Reject + Comments on each of the abstracts that have been submitted. Most do get accepted.The challen...
Setup Final Review
This part is more of a formality and final sign off by the conference organizer. Similar to the Short Abstract round, it is a basic Accept / Reject...
Submission Types
Below is a list of submission types that are available for ASME Conferences. Please note that not every conference allows all submission types.Tech...
Swap Abstracts Around Sessions
Most abstracts assigned to sessions will be assigned by the session organizers themselves. However, as admin, you may be required to help move abst...
Update the Extender App Settings
Refresh ProgramsLogin to the admin panel of the extender app. If you are unable to login, you might need another administrator to go to Users > ...
Update Your Conference Settings
After cloning from a conference template, there will be a number of settings and actions that are required to be updated for the new cycle or progr...
Update Your Public Website Theme & Landing Pages
Each public website has a corresponding theme associated with it which connects it to the Extender App for integration purposes.Get Your OpenWater ...
Version History
VersionDateDescription of Changesv1July 2019Initial Releasev2.1September 2020Technical Program Chair permissions added, button labels updated for r...
View Track Organizer Results
As track organizers complete their accept / reject, results will start to pile in. This is a helpful general overview: https://help.getopenwater.co...
Webtool Feedback and Feature Requests
ASME values your feedback for the Peer Review Management System Webtool. Please complete this form to provide constructive feedback on existing fea...